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Form I-9, kept three years after the date of hire or one year after employment ends, whichever is later, 8 CFR §274a.2(b)(2) · Lab. Code §2810.5 wage notice at hire for covered employees · Unemp. Ins. Code §1088.5 new-hire report within 20 days · 2 CCR §11069(g) and 29 CFR §1630.14 medical information kept in a separate confidential file. General information.

Lab. Code §1553 Workplace Know Your Rights notice, due February 1, 2026 and annually thereafter, and to each new employee at hire, with §1553(e) compliance records kept three years including the date each notice was provided · §1555 arrest or detention emergency contact, offered to current employees by March 30, 2026 and at hire thereafter, and updatable. General information.

2 CCR §11023 written harassment, discrimination, and retaliation prevention policy, with distribution records, translated where 10 percent or more of a location's workforce speaks another language · DIR (Department of Industrial Relations) required workplace postings kept current · Gov. Code §12950.1 harassment prevention training at five or more employees, two hours for supervisors and one hour for others every two years · 2 CCR §11024(b)(2) training documentation kept two years · Lab. Code §1034(b) lactation accommodation policy in the handbook. General information.

Lab. Code §1197 minimum wage, with DLSE stating that a higher city or county rate applies where one is adopted · §510 overtime, 1.5x after 8 hours a day or 40 a week, 2x after 12 in a day, and seventh-consecutive-day rates · §512 and §226.7 meal and rest premiums, one additional hour of pay · §1174(d) time records kept three years. Exemptions, alternative workweeks, and qualifying union agreements can change these rules. This Self-Check does not determine employee classification. General information.

8 CCR §3203(a)(3) requires a communication system encouraging employees to report hazards without fear of reprisal, §3203(a)(6) timely correction based on hazard severity, and §3203(b)(1) inspection and correction records kept at least one year · Lab. Code §6310 protects employees who complain about unsafe conditions · §6401.9, where a Workplace Violence Prevention Plan applies, requires procedures to accept and respond to violence reports without retaliation. General information.

8 CCR §3203 Injury and Illness Prevention Program, required of all employers, with training and with inspection and training records kept one year · Lab. Code §6401.9 Workplace Violence Prevention Plan, training at rollout and annually, with training records one year and the violent incident log, hazard, and investigation records five years. A workplace with fewer than 10 employees present at any time, not accessible to the public, and compliant with §3203 may be exempt from §6401.9, and whether a given location meets that test depends on its own facts. General information.

Lab. Code §226(a) required items, including the employer's legal entity name and address, pay-period dates, gross and net wages, hourly rates with hours worked, deductions, and employee name and identification, with copies kept at least three years · §246(i) allows the available paid sick leave amount on the wage statement or in a separate writing given on the designated pay date. General information.

Lab. Code §201 to §203 final pay, generally due immediately on discharge, at the time of quitting with at least 72 hours' notice, and within 72 hours otherwise, with waiting-time penalties up to 30 days under §203 · overtime earned in the final pay period is included · §227.3 vested unused vacation paid as wages at the final rate where a paid vacation policy exists. General information.

Lab. Code §2802 reimbursement of necessary expenditures or losses an employee incurs in carrying out job duties · your Wage Order, Uniforms and Equipment, Section 9 in most Wage Orders. General information.

Unemp. Ins. Code §1089 and 22 CCR §1089-1 written change-in-relationship notice by the effective date for discharge, layoff, or leave of absence, not a voluntary quit, with the EDD (Employment Development Department) For Your Benefit pamphlet · Lab. Code §2808(b) notice at separation of continuation, disability extension, and conversion coverage options · Gov. Code §12946 four-year retention of personnel records for employers covered by the Fair Employment and Housing Act, and Lab. Code §1198.5 performance and grievance records produced within 30 days on written request and kept three years after employment ends. General information.